When a new tenancy begins, create a bond invoice in Re-Leased to record the bond and specify where it will be held. This article also covers loading an existing bond and reconciling payments.
Note: This applies to Client/Trust Accounting customers only.
Creating a Bond Invoice
Open the tenancy and navigate to the Bonds tab.
Click New Bond Invoice.
Select where the bond will be held — Bond Ledger, Bond Authority, or Property Owner.
Complete the invoice details: due date, Chart of Account code (typically 720 — Bonds), and amount.
Choose the appropriate invoice status and save and approve.
Important: If an incorrect holding location is selected, you must void the invoice and create a new one — this cannot be edited after saving.
Reconciling Bond Payments
Once a bond invoice is created, reconcile the tenant's payment to it the same way as rent. What happens next depends on where the bond is held:
Bonds Ledger — funds enter the bond ledger and the status updates to Lodged.
Bond Authority — funds enter the bond ledger, status shows Ready to disburse to Authority. Disburse from the trust account to the bond authority, which creates an expense invoice. After reconciliation, status updates to Lodged.
Property Owner — funds enter the bond ledger, an immediate transfer moves them to the property default ledger, and status shows Lodged. The bond is paid to the owner during the next disbursement.
Editing the Bond Record
Go to the Bonds tab within the tenancy.
Click the Contextual Menu [...] and select Edit.
Update the lodgement reference or other details as needed.
Loading an Existing Bond
Use this option to record a bond that was already lodged before you started using Re-Leased. This creates a record on the tenancy without generating any financial transactions.
Go to the Bonds tab of the tenancy and click Load Existing Bond.
Specify where the bond is currently held: Bonds Ledger, Bond Authority, or Property Owner.
Enter the current bond balance and a lodgement reference if available.
Click Continue.
For Asia-Pacific customers, the term "Trust Account" is used. European customers refer to this as "Client Account". In North America, bonds and deposits are referred to as Security Deposits. Client/Trust Accounting is not available to customers in North America. For more information on regional terminology, see our Glossary of Regional Terminology.