Approving a Budget by Area confirms the allocation amounts for each tenant, updates their rent or outgoings templates, and makes the budget available for reporting and owner contribution invoicing.
Step 1: Start the Approval
Open the budget and click Approve. Approval settings can be configured for all tenants at once or individually per tenant.
Step 2: Choose an Allocation Type
Single Line Budget Allocation — one line covering the entire budget allocation for each tenant.
Multi-Line Schedule Allocation — one line per tenant per schedule within the budget.
Multi-Line Expense Allocation — one line per expense code per tenant.
Step 3: Configure the Templates
Select the relevant Rent or Outgoings Template for each tenant. Existing templates are automatically selected if available.
Choose the Chart of Account. The Tax Type defaults to the one linked to the account but can be adjusted.
The Description populates based on the allocation type chosen.
Decide whether to Add or Replace Line Items on the template.
Click Edit against each area to select the relevant template — the Amount and Next Invoice Date auto-populate once selected.
Click Save All and Approve to approve the budget, save all allocations, and update templates.
Alternatively, Skip and Approve approves the budget without making template changes.
After Approval
An Approved Templates tab shows a snapshot of the budget at approval. Post-approval changes are not reflected here.
The Owner Contribution tab displays a Create Repeating Invoice button for recurring invoices based on the approved budget. Set these up before locking the budget — locking disables this function.
A Budget Certificate can be downloaded from the Reports tab for all tenants occupying an area in the budget.
Budget by Area is referred to as Budgeted Outgoings in Asia-Pacific, Service Charge in Europe, and Operating Expenses in North America. For more information on regional terminology, see our Glossary of Regional Terminology.