Property expenses can be entered from a number of points:

  • + Use the quicklinks menu on the black menu bar, then New Expense Invoice;
  • Click Income and Expenses on the green menu, then use the green button drop down to select New Expense Invoice;
  • Xero users may enter the expense as a Bill to Pay, as long as tracking is used, and properly set up, this will sync into Re-Leased as a property expense invoice.  Attachments in Xero are not part of the API feeds available from Xero, so they will not sync.

1. Select Property, Related tenancy & if there is to be an on charge to the tenancy.

2. Select 'From' for who the invoice is payable to, enter the issue date & due date.  Service Date is defaulted to ON in company settings and will show on the invoice.  Service Date allows you to determine which budget period the Expense Invoice can be allocated to.  If left blank the invoice will default to the Due Date as the determinant.   

3. Enter the description for trust accounting clients this will appear on the owner's statement. Enter the relevant amount, chart of account code & tax type. There are two available tick boxes you can select. One to hold the expense invoice until the tenant pays the income invoice & the second to attach a copy of the expense invoice to the tenant's income invoice. 

4. You can attach a copy of the expense invoice here. If you are using the Trust Accounting module the owner will receive a copy with there statement. 

5. once you select the related property, if you have any specific accounts related notes against the property they will display here. To turn this feature on please see the article ; 

This video runs for approx 5 minutes