To add or remove a tenancy the budget needs to be modified. The Wash Up function only applies at the end of a budget, in the case of a tenant vacating part way through a period a manual analysis of the actual expenses is required. Any shortfall or excess in invoiced amounts needs to be charged or credited by the user.
The same applies at the end of the budget period, if a tenant has only occupied for part a of a year, the wash-up invoices will require alteration.
1. Access the budget from the property, or by using the link on the tenancy summary
2. Select the current budget from the list
3. Click Modify Budget. You will confirm you want to do this on the next screen.
The allocations are edited in two different ways, by clicking into each Account. You will need to change the Vacated tenants share to 0%. If the new tenant has been loaded they will appear with the outgoings % from their tenancy details.
clicking Edit Allocations which will edit all individual accounts. You will need to change the Vacated tenants share to 0% if they have already been Archived they will not be visible after Edit Allocations has been selected. If the new tenant has been loaded they will appear with the outgoings % from their tenancy details.
Once any adjustments have been made, click Save.
Approve the Budget
For a change of tenants, it is recommended to do this using Skip and Approve. Take note of the new tenants share, and add it to the rent template manually. If Save and Approve is selected instead each tenancy will be updated with a new rent template.
This message is shown where 'Skip and Approve' selected: