Introducing the KPI Summary Report

The KPI Summary report provides a high-level overview of key information about your portfolio. To generate this report click Reports > General Reports Tab > KPI Summary Report (in the grey performance section).

It features the ability to compare two periods against one another. If the period selected is in the past then the report will reflect what was true at the end of that period even if it then changed the next day. For example, if I set up a property with the type as 'Apartment' on the 30th of March and then realised on the 2nd of April that it should have actually been set to 'Unit', the report will reflect that property as an 'Apartment' for the month of March.

You can also compare the current period, even if it is not yet complete. Making a change in the system will be reflected in the report the next time you run it.

Detailed Explanation of the Property Metrics

Won and lost

This will show all the managements and tenancies they have been marked as won and lost.

Total number of properties

This is simply the total number of active properties. 

Number of properties by usage

This is the total of properties by each usage type of which there are three (Commercial, Residential and Mixed). If you have 0 of one of these types it is simply not displayed on the report. The total of these 3 types should always add up to the total number of properties above.

Number of properties by usage and types

This is the total number of properties by first the usage type (see above) and then the Type of Property. The Type of Property is customisable. The total of these properties by type should always match the two metrics above.

Vacant properties

A property is considered vacant if it has no active tenancy with a current term at the time of comparison.

Number of owners of active properties

This is the number of owner contacts who own one or more properties. It counts contacts, not properties.

Breakdown of owners by number of properties

This shows how many owners own a certain number of properties. If it says Owners of 2 properties = 6, this means that 12 properties are owned by 6 owners (2 each).

Median properties per owner

To get the median of a data set you put all the items in the set in order from lowest to highest and then select the middle one. This is a handy metric as it isn’t susceptible to large outliers.

Average properties per owner

This is the mean properties per owner. To get the mean we divide the total number of properties by the number of owners.

Number of tenancies

This is the breakdown of all tenancies that are not archived. This includes tenancies with a term which is current, future, expired or cancelled.

Annual net rent

This is the sum of the annual net rent figure found on all current rent templates. Future rents are not counted now but will be counted as they become current.

Average net rent per tenancy

The average net rent per tenancy is calculated in the following ways:

Per month: Annual net rent / 12

Per week: Annual net rent / 365 x 7