Re-Leased provides a number of owner statement formats. The Separate Short Statement format is unique in that it will also display income and expense invoices that fall due on or before the statement end date that are unpaid. This means the owner can see what rent invoices are still outstanding or details about a maintenance invoice that hasn't quite been paid yet.
Unpaid invoices that are due in the future will not show on the owner statement, although expense invoices due in the future will still withhold funds as normal. These withheld funds are displayed at the bottom of the statement as a total figure.
The statement will display all payments made during the statement period regardless of the date of the invoice so that no transactions are missed. The only time an invoice won't be displayed to the owner is if it is due in the future and has not had a payment made against it during the period that the statement covers.
In the case that a payment made covers part of an invoice, the words PART PAID are appended to the description. It's also possible that a single invoice has had multiple payments against it during the statement period. If is still part paid at the time the statement is produced, all such payments will be identified as PART PAID, however for the sake of the outstanding running balances, an outstanding figure is only listed against the most recent payment. For example; If a $500 invoice has had 2 payments against it, both for $200, both payments will have 'PART PAID' added to their description, but only the second payment will show an outstanding figure of $100. If both payments showed an outstanding balance then it would look like the tenant owed more than they really did.
If an invoice was part paid multiple times during the statement period but is paid in full at the time the statement is generated, no PART PAID is displayed for any of the payments against that invoice.
A summary at the bottom of the report lists exactly what has happened and a final section in light grey will show funds that have been withheld either manually or for unpaid expenses, as well as any fees that may have not yet been charged.
The Separate Short Statement was designed with some specific commercial requirements in mind, but residential owners may also enjoy the format. As such, this format is now the default statement format when creating new owner contacts.