The Separate Short Statement is the default statement format for new companies. You can select a different default format in the Settings menu, or adjust the format per owner against their contact.
This format begins with the standard header which may be adjusted in the Owner Statement Options section of the settings menu.
The Separate Short Statement format is unique in that it will also display income and expense invoices that fall due on or before the statement end date that are unpaid. This means the owner can see what rent invoices are still outstanding or details about a maintenance invoice that hasn't quite been paid yet.
Unpaid invoices that are due in the future will not show on the owner statement, although expense invoices due in the future will still withhold funds as normal. These withheld funds are displayed at the bottom of the statement as a total figure.
The statement will display all payments made during the statement period regardless of the date of the invoice so that no transactions are missed. The only time an invoice won't be displayed to the owner is if it is due in the future and has not had a payment made against it during the period that the statement covers.
Income is listed in payment order, and shows the date received, who from, line item description, invoice number and amount received with and without tax, any unpaid amounts show in the 'outstanding' column. Invoices are shown based on the statement date, however, a part paid future invoice will also show an outstanding amount if a part payment has been received.
In the case that a payment made covers part of an invoice, the words PART PAID are appended to the description. It's also possible that a single invoice has had multiple payments against it during the statement period. If is still part paid at the time the statement is produced, all such payments will be identified as PART PAID, however for the sake of the outstanding running balances, an outstanding figure is only listed against the most recent payment. For example; If a $500 invoice has had 2 payments against it, both for $200, both payments will have 'PART PAID' added to their description, but only the second payment will show an outstanding figure of $100. If both payments showed an outstanding balance then it would look like the tenant owed more than they really did.
If an invoice was part paid multiple times during the statement period but is paid in full at the time the statement is generated, no PART PAID is displayed for any of the payments against that invoice.
Expenditure is listed in order of payment and shows the date paid, payor, description for each line item, invoice reference, amount paid with and without tax as well as any unpaid amounts.
Fees are grouped together by Chart of Account and the relevant Fee Rule Names are displayed with amount paid with and without tax as well as any unpaid amounts.
The Transfers section shows any funds movement between ledgers.
The Owner Disbursements section shows payments made to the owner and banking details.
The Summary shows totals from the information above, and a final section in light grey will show funds that have been withheld either manually or for unpaid expenses, as well as any fees that may have not yet been charged.
Second Example, with a simpler scenario: