When managing a trust account that no longer has any transactions, it is important to
1. Leaving the Trust Account Unarchived
It is acceptable to leave a trust account unarchived as long as no further entries or actions are made in it.
Archiving the account is optional and can be done later for housekeeping purposes once you are certain no changes will be needed.
2. Close of Period Requirements
If there are no further transactions in the trust account, you do not need to continue running the Close of Period process each month. The last completed Close of Period will remain the final one.
3. Restricting Access to the Account
To prevent accidental entries or actions, restrict access to the trust account so that only the admin or primary trust account user can access it.
4. Optional Archiving for Housekeeping
While not mandatory, archiving the trust account can help with housekeeping and organization. This step can be taken once you are confident that no further changes will be required.
By following these best practices, you can ensure that your trust account is properly managed and safeguarded against unintended activity.