Budget by Area: Expense to Schedule

  • Updated

The term "Budget" varies depending on the region. For our Asia-Pacific customers, it's often referred to "Budgeted Outgoings." European users will see it labelled as "Service Charge," while those in North America will find it listed as "Operating Expenses." The terminology used in the app adjusts based on your location. For additional clarity on regional vocabulary, please see our Glossary of Regional Terminology.

This article aims to guide you through the process of allocating expenses across multiple schedules within your budget using the Expense to Schedule feature. This functionality is particularly handy when dealing with multiple chart of accounts within the same budget. By the end of this article, you should be able to confidently manage and allocate your expenses to ensure that your financial planning remains accurate and organized.

The Expense to Schedule feature becomes available after your budget has been approved. It allows you to allocate expense invoices that are assigned to chart of accounts appearing across various schedules. This is crucial for maintaining a clear overview of where expenses are attributed within your budget.

Accessing and Using the Expense to Schedule Tab

The Expense to Schedule tab surfaces only when there are expense invoices that pertain to multiple schedules for a specific budget. Here’s how you can navigate the process:

  1. Navigate to the approved budget where you will find a tab labeled Expense to Schedule.
  2. Within this tab, only invoices linked to chart of accounts reflected in multiple schedules will be listed.
  3. You may allocate each expense to a single schedule or split it among several schedules, depending on the requirement.
  4. Expenses with existing allocations will be marked, while unallocated expenses will display a grey status indicating actions needed.
  5. Until all expenses are appropriately allocated, the system will prevent you from locking the budget.

Remember to save any changes to your allocations to ensure the budget reflects your adjustments.

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