Budget by Area: Income to Area Allocation

  • Updated

The term "Budget" varies depending on the region. For our Asia-Pacific customers, it's often referred to "Budgeted Outgoings." European users will see it labelled as "Service Charge," while those in North America will find it listed as "Operating Expenses." The terminology used in the app adjusts based on your location. For additional clarity on regional vocabulary, please see our Glossary of Regional Terminology.

This article delivers guidance on using the "Income to Area" feature within your budget, applicable for those managing properties with Leases/Tenants occupying multiple areas. Understanding how to accurately allocate income to specific areas ensures precise budgeting and financial tracking. We'll cover each step of the Income to Area allocation so you can master this process with ease.

This feature becomes especially relevant when you manage Leases/Tenants who operate across different areas of a property. You'll need to specify how income should be distributed across these areas for a clear and accurate budget.

Accessing Income to Area Allocation

Once your budget reaches the Approved state, an additional tab labelled Income to Area becomes visible. This tab is crucial for setting up income distribution for Leases/Tenants that span more than one area within the property:

  1. Navigate to your approved budget and click on the Income to Area tab.
  2. You will only see entries for Leases/Tenants that occupy multiple areas. For those, proceed to detailed allocation.

Auto-Population and Manual Allocation

Autofill and customization options expedite and fine-tune this process:

  1. Use the Auto Populate All feature to allow the system to attempt automatic allocation based on line item descriptions.
  2. Manually adjust allocations by selecting one or more areas in the Allocated Areas input for each line item.
  3. Ensure the invoiced amount for each line item is fully assigned across the chosen areas.

Important Notes

Keep in mind the following while allocating income to areas:

  • If the Auto Populate feature does not allocate to areas, check that the descriptions of line items include specific area names.
  • A warning will appear if a line item's total has not been entirely distributed among the selected areas.
  • If no income appears under this tab, it could be because your Leases/Tenants only occupy single areas, or there hasn't been income recorded yet for Leases/Tenants in multiple areas.

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