Rolling over a Budget

  • Updated

The term "Budget" varies depending on the region. For our Asia-Pacific customers, it's often referred to "Budgeted Outgoings." European users will see it labelled as "Service Charge," while those in North America will find it listed as "Operating Expenses." The terminology used in the app adjusts based on your location. For additional clarity on regional vocabulary, please see our Glossary of Regional Terminology.

This article is designed to help you understand how to efficiently roll over a budget, eliminating the need for manual re-entry of information for a new period. The rollover process is intuitive and this guide will provide you with step-by-step instructions. Note that cancelled tenancies will not be carried over in the new budget.


Starting the Budget Rollover Process

To begin, navigate to the budget you wish to roll over:

  1. Go to Property and click the Outgoings tab. Now click the Budgets tab and select the relevant budget.
  2. Select the Roll Over option.

Updating Budget Information

Once you're in the Roll Over section:

  1. Update the Budget Title.
  2. Ensure the start and end dates are correct.
  3. Adjust each line with the desired percentage for an increase.
  4. For specific dollar amount updates, note that you can edit the budget post-roll-over.
  5. Click on Roll Over Budget to finalize the details.
  6. This will generate a new draft budget to review.

Editing the Draft Budget

If changes need to be made to the allocations:

  1. Select Edit Allocations to view the budget as a table and make broad modifications.
  2. Alternatively, click on individual allocations to adjust specific entries.
  3. This editing step will also introduce any new tenancies to the budget.
  4. After ensuring the accuracy of the new budget details, Approve the budget as normal. 

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By following these steps, you'll have a new budget, carrying over the essentials from the previous period while allowing for necessary adjustments.

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