Adding Terms to a Lease/Tenancy

  • Updated

For North American users, please be aware that "Tenancies" are known as "Leases" and "Terms & Breaks" within a Tenancy are referred to as "Terms & Options". For more information on regional terminology, please refer to our Glossary of Regional Terminology.

This article provides step-by-step instructions on how to add or renew terms within a lease/tenancy, ensuring that your rental arrangements are always accurate and up to date. Whether you need to adjust rent, set up rent reviews, or manage Rights of Renewal, this guide will assist you through the process.

Accessing Leases/Tenancy Terms

Navigate to the Terms & Breaks tab in the left menu of the lease/tenancy to view and make changes to lease/tenancy terms.

Creating a New Term

For instances where you need to add a term that does not require adjustments to rent or include future rent reviews, follow these steps:

  1. Click on the +New Term button.
  2. Fill in the initial details of the lease/tenancy term as required.
  3. If the Lease includes Rights of Renewal:
      • Click on Add Right of Renewal as often as necessary to match the number specified in the Lease agreement.
      • If an Option expiry date is indicated in the Lease, ensure you tick the box to provide details of when this option expires.
      • Please set reminders for the Option expiry date and select a Remind Me date to fill in alerts in your dashboard calendar.
      • If you accidentally add an extra Renewal or need to remove one for any reason, use the red bin icon to delete it.

4. Once all details are correctly entered, click Save to add the new Term to the system.

Screenshot of Create a Term for CC's Coffee Lounge - Re-Leased.jpg

Renewing a term is slightly different, as it allows for rent adjustments and the addition of rent reviews.


Renewing an Existing Term

To renew an existing term and make necessary changes to rent or add rent reviews:

  1. Navigate to the desired term within the Terms & Breaks tab.
  2. Click on the button to renew the term and update the information as required.
  3. Make sure to review and confirm all details before saving your changes.

Renewing a term will effectively extend the lease/tenancy under the new conditions that you have set, which may include adjusted rent amounts and scheduled rent reviews.


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