When a lease or tenancy reaches the end of its agreed term, but the tenant continues to occupy the premises under the same conditions, you can manage this using the Hold Over feature in Re-Leased. This process helps maintain continuous billing for rent and outgoings without needing to update or renew the original agreement.
What is Holding Over?
When the final term of a lease or tenancy ends, recurring charges for rent and outgoings will automatically stop. If the tenant remains in the property, you can set the term to Hold Over to continue charging under the original agreement.
Important: If the term is set to automatically renew or set as rolling, the Hold Over function cannot be used.
Without applying Hold Over, if the term ends partway through a billing cycle, the system will generate a partial invoice to cover the remaining period only.
How to Mark a Term as Holding Over
There are two ways to apply Hold Over to a lease or tenancy term:
- Open the relevant Lease or Tenancy record and go to the Terms & Breaks tab. Click the Hold Over Term button.
- From the Dashboard Calendar, click on the term expiry notification for the lease or tenancy, and select the Hold Over option.
Where to View Hold Over Terms
You can find all leases or tenancies currently in Hold Over status in the following areas:
- The Leases/Tenancies list page.
- Under the Property record in the Leases or Tenancies tab.
- By running the Tenancy Schedule / Rent Roll report.
Best Practice for Holding Over
Use Hold Over to maintain rental income and outgoing charges without needing to immediately create a new term or agreement. This allows flexibility when finalising lease extensions, renewals, or negotiations.
If you're unsure whether the lease should be rolled or held over, check with your legal or property management advisor, especially in regions where legislation may impact tenancy status.
Regional Terminology
Note: In North America, the term Tenancy is referred to as a Lease, and Terms & Breaks are called Terms & Options. For full regional variations, refer to our Glossary of Regional Terminology.
For users in the UK, if you need guidance on placing terms inside or outside of statutory protection, please refer to: The Landlord & Tenant Act 1954 (UK Only).