Holding Over a Term

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For North American users, please be aware that "Tenancies" are known as "Leases" and "Terms & Breaks" within a Tenancy are referred to as "Terms & Options". For more information on regional terminology, please refer to our Glossary of Regional Terminology.

This guide will show you how to manage the holding over of a term when a lease/tenant's occupancy term expires but continues under the original lease conditions. By holding over a term, you ensure continuous generation of rent and outgoings charges. Let’s go through the process to keep your property management tasks seamless and timely.

Understanding a Hold over Term.

When the initial term of a lease/tenancy concludes, automatic rent and outgoings charges come to a halt. To continue generating these charges without altering the primary agreement, you can mark the term as holding over. Do take note that if a term is structured to renew automatically, also known as rolling, the option to hold it over is not applicable.

Without holding over the term, and if the end date does not coincide with the regular billing cycle of rent or outgoings, you'll end up with a partial invoice for the final period.


How to Mark a Term as Holding Over

There are two ways to set a term to hold over:

  1. Go to the relevant Lease/Tenancy and click the Terms & Breaks tab. Locate and click the Hold over term button.
  2. Head to the Dashboard Calendar and locate the term expiry notification for the relevant Lease/Tenancy. 

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Locating Hold over Terms

There are three places within the system where you can find a list of terms that are currently in holdover status:

  1. Within the Leases/Tenancies list.
  2. Under the Property in the Leases/Tenancies tab.
  3. By running the Tenancy Schedule/Rent Roll report.

Now that you're familiar with managing holding over terms you will be able to ensure a smooth transition and continuous income stream. 

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