Setting Default Lease/Tenancy Invoice Options

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In Asia-Pacific and Europe, the terms "Arrears" and "Tenants" are prevalent. However, in North America, these are typically known as "Delinquency" and "Leases." Also, the concept of a "Trust Accounting" in Asia-Pacific equates to a "Client Accounting" in Europe. It's important to mention that the Client/Trust Accounting functionality does not apply to customers in North America. For further details on terminology differences, please reference our Glossary of Regional Terminology

This article serves as a guide to help you understand and configure the default invoice options for rent and outgoings at the lease/tenancy level. Customizing these settings enables you to have granular control over how invoices are generated and managed in your system, ensuring they align with your company processes and lease/tenant agreements. Let's dive into the details of setting these default options.

Accessing and Modifying Default Invoice Settings

To adjust the invoice settings specific to a lease/tenancy, simply navigate to the Rent & Outgoings tab against the lease/tenancy. Changes you make will override the default company invoice settings exclusively for that lease/tenancy.

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1. Generate Invoice in Advance

If your company settings include an active invoice generator, you'll have the choice to determine when invoices are created. This can be set to occur on the rent due date or a specific number of days before the due date. This ensures that lease/tenants receive their invoices in a timely manner, allowing for better financial planning and cash flow management.


2. Automatically Email Approved Invoices

After invoices are auto-generated, you have the option to have them sent directly to lease/tenants via email. This handy feature can save time and ensures your lease/tenants receive their invoices without delay, promoting prompt payment.


3. Rent Billing Basis is in Arrears

This setting clarifies whether rent and outgoings are charged at the start or end of the invoicing period. While a company-wide default can be set, you also have the ability to override this setting at the lease/tenancy level. This preference will then be applied to all invoices generated from a lease/tenancy template. Furthermore, it's possible to set this option at an individual invoice template level, providing even greater flexibility and accuracy in billing.

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By familiarizing yourself with these default settings and editing them according to your needs, you'll streamline your billing processes and maintain consistency across all your lease/tenancies.


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