This article provides a straightforward guide to help you set up a new company. We'll cover how to add a company to your profile, manage general information and invoicing, as well as other settings to ensure your account is tailored to your business needs.
Adding a New Company
Creating a new company within your Re-Leased account is an easy process:
- From the main menu, navigate to Settings.
- Select Manage Companies.
- Click the Create New button.
- Enter the company details and customize settings as needed.
- Click Save to add the company or Cancel to discard.
Once saved, the Company Set Up Wizard will guide you through the next steps.
1. General Information
- Company name: Enter the name that represents your business operations.
- Billing Group: Reflects your account with Re-Leased (this is not client-facing).
- Copy company settings: Useful for cloning settings from an existing company.
- Postal address: Complete this section to ensure correct display on invoices and reports.
- Company logo: Upload your company’s logo by clicking the designated icon.
- Country: This determines your time zone and relevant legal parameters.
2. Invoicing Details
- Integrating with Xero? Leave these blank; otherwise, this information will appear on tenant invoices.
- Generate Invoices: Choose whether to issue invoices on the due date or in advance.
- Date for Advance Invoices: Select to use the invoice generation date or the due date.
- Invoices must be approved for automatic emailing to operate effectively.
- Set default billing basis, email preferences, invoice generation options, and note settings accordingly.
- Establish due date defaults for manually entered invoices.
Advance Invoice Generation Date Options
- Choose whether to have invoices dated on the due date for accrual-based accounting.
- Alternatively, invoice dates can be set to the date they are generated, with the due date remaining consistent.
Remember, the selections you make here set the default for new tenancies; existing tenancy settings must be manually updated.
3. Quotes and Work Orders
Here you can input the default text that will appear on Quotes and Work Orders generated by the system.
4. Defaults and Customizations
- Arrears and advance notifications.
- Measurement units for property spaces. It's important to note this doesn’t auto-convert existing data.
- Inspection frequency defaults, although this can also be set individually per inspection.
- Custom property references, enabling you more control over labeling within Properties and Tenancies.
5. Security
Define which existing users have access to this new company. New users can be added later on the Users page.
6. Optional Features
- KPIs - Enable tracking for winning and losing properties and tenancies if desired.
- Effective Paid To Date - Present effective paid-to dates on leases or tenancies, reflecting the date up to which payments have been made, including partially paid invoices.
- Allow client/trust account bank adjustments - This feature allows adjustments to be made to account balances.
By going through each part of the setup, you ensure that your new company in Re-Leased is up and running with customized settings that align with your business processes. Remember, if you need to refer back or make changes, you can always return to these settings through Settings and then Manage Companies.