Changes to Invoice Level Property Tracking

  • Updated

As part of our commitment to streamlining and improving the accuracy of financial tracking within Re-Leased, we're rolling out a significant update to how property tracking is handled on invoices. The related property field on invoices is now read-only and will be automatically determined by the line-item tracking values entered. This article is designed to inform you of these changes, and how they will affect your invoice management process in Re-Leased.


Understanding the Current Limitations

Currently, Re-Leased allows you to set both the related property at the invoice level and the tracking values for each individual line item within an invoice. While this setup usually works well when an invoice is associated with a single property, it can create inconsistencies when line items span across multiple properties. It also means that there could be conflicting information if the related property and line-item property tracking don’t align.


How Will This Change Impact Your Workflow?

Here's what you need to know about the new workflow for creating invoices:

  • The property tracking on each invoice line item will now dictate what the related property field displays. This means you'll no longer manually select a related property; rather, it will be set based on the properties assigned to each line item.
  • When all line items on an invoice pertain to the same property, the related property field will reflect this accordingly. Conversely, if line items refer to various properties, the invoice will indicate no property to retain accuracy for budgetary concerns.
  • You'll be required to include no property in your report filters to locate multi-property expense invoices. These invoices will still be accessible under the Invoices & Credits tab for each respective property tied to the line items.


No Change to QuickBooks Online Workflow

For those who create invoices or bills in QuickBooks Online and then sync to Re-Leased, please note that there will be no change in your existing workflow.


For a better understanding of these updates, we've prepared a video demonstration that outlines the changes in detail. While the video refers to syncing with Xero, please be aware that the same principles apply to QuickBooks Online as well.

By understanding these incoming modifications, you can prepare for a smoother transition and adapt your invoice processing to match the new system requirements. This change is aimed at enhancing the accuracy of property-related financial tracking and will help minimize the potential for discrepancies.


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