For our Asia-Pacific customers, the term "Trust Account" is used, while European customers refer to it as "Client Account". It's important to mention that the Client/Trust Accounting functionality does not apply to customers in North America. For further information on regional terms, check out our Glossary of Regional Terminology.
Understanding these terms and the information they represent in your invoice will allow you to manage your accounts and reports more effectively. You'll be able to quickly identify outstanding debts, monitor paid invoices, and get a clear picture of your financial standing. This article outlines common terms used in invoices and what they correspond to, ensuring that no matter your regional terminology preferences, the meaning remains clear and useful.
| Term Name | Description |
| Issue Date | The issue date on the invoice |
| Created Date | The date the invoice was created/generated |
| Due Date | The due date on the invoice |
| Service Date | The budget period the invoice is attributable to |
| Invoice | The unique invoice identifier number |
| Credit Note | The unique credit note identifier number |
| Reference | The reference on the invoice or credit note |
| Ledger | The ledger assigned to the line item on the invoice |
| Property Manager | The property manager of the related property on the invoice |
| Related Property | The related property selected on the invoice |
| Area Occupied | The area/s occupied by the related tenant selected on the invoice |
| Related Tenancy | The related tenant selected on the invoice |
| Contact | The name of the related contact selected on the invoice |
| Description | The line item description |
| Account | The account assigned to the line item |
| Net Amount | The Net Amount on the line item |
| Tax Rate | The Tax Rate assigned to the line item |
| Tax (GAT/VAT) | The amount of Tax charged |
| Gross Amount | The gross amount charged on the invoice |
| Date Paid/Allocated | The date a payment was made or a credit note allocated to the invoice |
| Date Payment/ Allocation Processed | The date a payment or credit allocation was processed against the invoice |
| Amount Paid/Allocated | The amount paid or allocated to the invoice |
| Outstanding | The outstanding amount still to be paid |
| Status | Approved or paid |
| Emailed? | Has the invoice been emailed? (Yes or No) |
| Source | The type of transaction (e.g. Income Invoice, Income Credit Note, Expense Invoice, Expense Credit Note) |