HMRC ROPL01 Report - UK Property Income Reporting Guide

  • Updated

What is the HMRC ROPL01 Report?

The HMRC ROPL01 Report is a specialised financial report designed to help UK property managers and landlords comply with HM Revenue & Customs (HMRC) requirements for reporting rental income and other payments arising from land. This report aligns with Schedule 23 of the Finance Act 2011, which requires certain businesses to provide information about payments made in connection with rentals and other property-related transactions.

For complete details about the reporting requirements, please refer to the official HMRC guidance here.

 

When is this report required?

This report may be required if:

  • You manage properties in the UK
  • You collect rent or other payments arising from land on behalf of property owners
  • You need to submit information to HMRC about these transactions
  • You're responding to a formal notice from HMRC requesting this information

 

How the ROPL01 Report Works in Re-Leased

The ROPL01 Report in Re-Leased captures all relevant property income transactions that fall within the UK financial year (April 6 to April 5 of the following year).

Technical details

The report:

  • Identifies active invoice payments for income invoices associated with selected properties
  • Includes payments where the payment date falls within the UK financial year (April 6 to April 5)
  • Prorates payments evenly across invoice line items
  • Calculates property totals based on inclusive payment amounts
  • Organises data by entity name, with address details and payment totals

How to Generate the Report

  1. Navigate to General Reports > HMRC ROPL01 Report
  2. Set the desired filters:
    • Financial Year: Select the appropriate UK tax year (e.g., 2024-2025)
    • Company: Select the relevant company/property portfolio (e.g., "Birmingham Property One")
    • Owners: Filter by a specific owner or leave as "<All Owners>" to include all
    • Chart of Accounts: Select the relevant accounts to include or leave as "<All Chart of Accounts>" to include all
  3. Click View to generate the report on-screen
  4. Click Export to CSV to download the report for your records or submission to HMRC

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Verification Steps

Before submitting this information to HMRC, we recommend:

  1. Verifying all entity information is complete and accurate
  2. Confirming the financial totals match your other financial reports for the same period
  3. Ensuring all relevant properties and account codes have been included
  4. Checking that the correct financial year is selected

Important Notes

  • This report specifically tracks payments received within the UK financial year (April 6 to April 5), not the invoice date
  • Zero-value entries may appear for entities where no payments were received during the selected period
  • The report only includes data for active invoice payments related to property income

Troubleshooting

If your report shows unexpected results:

  • Verify the correct financial year is selected
  • Check that the appropriate Chart of Accounts items are selected
  • Confirm that payments were processed within the UK financial year dates
  • Review the property and owner filters to ensure all relevant properties are included
  • Ensure the property addresses are correctly entered in the system

For additional assistance with the HMRC ROPL01 Report, please contact our support team.

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