Due Date Options for Rent & Outgoings Billed in Arrears

  • Updated

A "Due date" setting has been added to both the company settings and individual Rent & Outgoings templates. This enhancement allows users to choose between two due date options when the billing basis is set to "in Arrears" for Rent & Outgoings invoices.

 

Due Date Options

When using "in Arrears" billing, users can now select from two due date options:

  1. Last day of the billing cycle - Due date will be set to the last day of the current billing period
  2. First day of the next billing cycle - Due date will be set to the first day of the following billing period

Example

For a billing cycle of March 1 - March 31:

  • If "Last day of the billing cycle" is selected, the due date will be March 31st
  • If "First day of the next billing cycle" is selected, the due date will be April 1st

 

Configuration

Company Settings

The due date option can be configured at the company level:

  1. Navigate to Rent & Outgoings Invoices in company settings
  2. Under the "Due Date" section, select your preferred due date option from the dropdown

 

Individual Rent & Outgoings Details

The due date option can also be set for individual tenancies:

  1. Navigate to a tenancy's Rent & Outgoings page
  2. When creating or viewing a rent or outgoings template, locate the "Due date" dropdown
  3. Select your preferred option from the dropdown
  4. This setting defaults to the company-wide setting but can be overridden per rent template
  5. The dropdown is only visible when "in Arrears" is selected as the Rent Billing Basis

Technical Notes

  • The due date setting is only applicable when the billing basis is set to "in Arrears"
  • Company-level settings serve as the default for all new rent templates
  • Individual rent details settings override the company default for specific tenancies
  • When generating invoices, the system will calculate due dates according to the selected option
  • If you have tenants set up with Recurring Rent Payments in RL Pay, their automatic payment date will also change with the invoice due date.

Those located in Europe will use the term Service Charges, where customers located in North America and Asia-Pacific will use the term Outgoings. For more information on regional terminology, please refer to this article.

Was this article helpful?