Due Date Options for Rent & Outgoings Billed in Arrears

  • Updated

Those located in Europe will use the term Service Charges, where customers located in North America and Asia-Pacific will use the term Outgoings. For more information on regional terminology, please refer to this article.

 

A "Due date" setting has been added to both the company settings and individual Rent & Outgoings templates. This enhancement allows users to choose between two due date options when the billing basis is set to "in Arrears" for Rent & Outgoings invoices.

 

Due Date Options

When using "in Arrears" billing, users can now select from two due date options:

  1. Last day of the billing cycle - Due date will be set to the last day of the current billing period
  2. First day of the next billing cycle - Due date will be set to the first day of the following billing period

Example

For a billing cycle of March 1 - March 31:

  • If "Last day of the billing cycle" is selected, the due date will be March 31st
  • If "First day of the next billing cycle" is selected, the due date will be April 1st

 

Configuration

Company Settings

The due date option can be configured at the company level:

  1. Navigate to Rent & Outgoings Invoices in company settings
  2. Under the "Due Date" section, select your preferred due date option from the dropdown

 

Individual Rent & Outgoings Details

The due date option can also be set for individual tenancies:

  1. Navigate to a tenancy's Rent & Outgoings page
  2. When creating or viewing a rent or outgoings template, locate the "Due date" dropdown
  3. Select your preferred option from the dropdown
  4. This setting defaults to the company-wide setting but can be overridden per rent template
  5. The dropdown is only visible when "in Arrears" is selected as the Rent Billing Basis

Technical Notes

  • The due date setting is only applicable when the billing basis is set to "in Arrears"
  • Company-level settings serve as the default for all new rent templates
  • Individual rent details settings override the company default for specific tenancies
  • When generating invoices, the system will calculate due dates according to the selected option

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