The Outgoings Budget vs Actuals Report compares budgeted expenses against actual costs for a selected property and budget period, with optional monthly breakdowns and graphical variance views.
How to Access the Report
Navigate to Reporting > General.
Under Budgets by Area, select Budget vs Actuals Report.
Alternatively, access from the Reports tab within the budget.
Filters
Report For — select the company.
Property to Include — specify the property.
For the Budget — select the budget (any processing stage).
Show Breakdown by Cost Classification — include detailed expense categories.
Show Summary View — show a summary by schedule only.
Show Account Not Included in Budget — include expenses not in the original budget.
Enable Break down by Month for a month-by-month view of projected vs actual expenses, with a graphical representation of the variance between budgeted outgoings and actual spend.
Drilling into Actual Costs
Locate any Actual Cost amount in the report.
Click the amount to view the corresponding invoice details.
Handling Unallocated Expenses
Expenses not assigned to any budgeted schedule can be allocated via the Expense to Schedule tab within your budget overview. If all expenses are correctly assigned, this section will not appear in the report.
Troubleshooting Discrepancies
If figures don't add up, review the chart of account codes used during invoice entries. For Xero integration customers, check that each property's tracking code aligns correctly with the expenses detailed on invoices.
In Asia-Pacific, "Outgoings" is standard; European customers use "Service Charge"; North American customers may see "Operating Expenses". Terminology in the app adjusts by region. For more information, see our Glossary of Regional Terminology.