Credia Lease Extraction reads your lease documents and automatically populates the tenancy creation form — extracting tenant names, rent amounts, dates, and other key details. You review, adjust, and save, with significantly less manual data entry.
This feature requires a Credia Plus subscription and is currently in beta. To enable it, go to Settings > Available Betas and select Lease Extraction. Contact our support team or your Re-Leased Commercial Manager if you don't see this option.
Step 1: Upload Your Documents
Navigate to Tenancies under Property Management.
Click Create with Credia.
Select your company from the dropdown.
Upload your lease and any amendments by dragging them in or clicking to browse (PDF format — 1 lease and up to 4 amendments).
Click Process with Credia.
A notification will confirm the document is queued. Click it to go to the review page and monitor progress.
Note: Each upload is for a single lease only. Credia cannot create multiple tenancies from one upload.
Step 2: Monitor Processing
Documents in progress appear in the Pending tab. Processing takes 1–5 minutes depending on document size.
Status Meanings
Pending — queued and awaiting extraction.
Ready for review — extraction complete.
Draft — you have started reviewing the extracted information.
Failed — an error occurred. Click Retry.
Once successfully saved, leases move to the Processed tab. Filter by company or processed-by user.
Step 3: Review Extracted Information
Click any row with Ready for review status. A new tab opens with your document on the left and the pre-filled tenancy form on the right. Fields marked with a Credia icon were automatically extracted.
Click any field with a Credia icon to see the exact paragraph in the document it was extracted from. Use View Next Reference to navigate between multiple references.
Step 4: Save the Tenancy
Save the tenancy or save as a draft to complete later. Fix any validation errors and resubmit. Once saved, you can view the new tenancy record or start another extraction.
Note: Some details such as tenancy inspections are not yet available on the Credia leases page and will need to be added by editing the tenancy afterwards.
What Gets Extracted Automatically
Tenant name, property name, areas.
Industry type.
Contact names and emails.
Rent amounts and payment frequency.
Term dates and length.
Renewal information.
Individual rent review dates and types.
Penalty interest rates and outgoings percentages.
What You Need to Complete Manually
Lease type, rent type, and review type selections.
Contact matching or creation.
Rent line item accounting setup.
Payment dates and billing cycle settings.
Workflow settings (delegates, reminders).
Best Practices
Use high-quality scans or PDFs for best results.
Review all fields before saving, especially those with Credia icons.
Upload all relevant pages including addendums and amendments.
Verify that rent amounts and dates are logical.
Check that property and contact matches point to the correct records.
Set up rent line items correctly for accurate invoicing.
For Asia-Pacific and European customers, "Tenancies" is the standard term. North American customers will see "Leases". For more information on regional terminology, see our Glossary of Regional Terminology.