Locking a Budget by Area creates a time-stamped cut-off — invoices dated on or before the lock date are included in the current budget reconciliation, while those entered afterwards roll into the next period. You can unlock and re-lock if additional invoices need to be added.
How to Lock a Budget by Area
Navigate to the property, select Outgoings, and open the relevant budget.
Click the Lock button in the top-right corner.
Review the confirmation dialogue.
Verify the Lock Date and click Save.
Unlocking a Budget
If you need to add expense invoices after locking:
Return to the budget and click Unlock.
Make the necessary additions or edits.
Re-lock the budget before proceeding to reconciliation.
Reconciling After Locking
Once the budget is locked and all records are in order, click Reconcile to begin the budget reconciliation process.
Budget by Area is referred to as Budgeted Outgoings in Asia-Pacific, Service Charge in Europe, and Operating Expenses in North America. For more information on regional terminology, see our Glossary of Regional Terminology.