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How do I handle reversed disbursements and reconcile payments in Re-Leased?

When disbursements are reversed in Re-Leased, the associated invoices may no longer appear as paid, and reconciling the spent item can become challenging. Follow these steps to resolve the issue and ensure proper reconciliation:

Step 1: Recreate the Disbursement

  1. Identify the reversed spent item and the associated invoices.

  2. Recreate the disbursement using the correct disbursement profile for the owner or creditor. Ensure the total disbursement amount matches the reversed spent item.

  3. If any affected invoices were voided, recreate them first to ensure the disbursement total aligns with the reversed amount.

Step 2: Process the Disbursement

  1. Complete the disbursement process. This will generate an ABA file.

  2. Download the ABA file but do not upload it to your bank if the funds were already paid. Discard the file to avoid duplicating payments.

Step 3: Reconcile the Spent Item

  1. Navigate to the bank reconciliation section in Re-Leased.

  2. Match the original spent item to the newly created disbursement. This ensures the spent item is reconciled without sending funds again.

Additional Tips

  • If the disbursement includes fees, deselect them to ensure the total matches the amount that left the trust.

  • Always verify that the recreated disbursement aligns with the reversed transaction to avoid discrepancies.

By following these steps, you can effectively handle reversed disbursements and reconcile payments in Re-Leased without duplicating transactions or creating mismatches.

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