Step 1: Recreate the Disbursement
Identify the reversed spent item and the associated invoices. Use the Cash Book report to review transaction history and identify reversed payments.
Recreate the disbursement using the correct disbursement profile for the owner or creditor. Ensure the total disbursement amount matches the reversed spent item.
If any affected invoices were voided, recreate them first to ensure the disbursement total aligns with the reversed amount.
Step 2: Process the Disbursement
Complete the disbursement process. This will generate an ABA file.
Download the ABA file but do not upload it to your bank if the funds were already paid. Discard the file to avoid duplicating payments.
Step 3: Reconcile the Spent Item
Navigate to the bank reconciliation section in Re-Leased.
Match the original spent item to the newly created disbursement. This ensures the spent item is reconciled without sending funds again.
Additional Tips
If the disbursement includes fees, deselect them to ensure the total matches the amount that left the trust.
Always verify that the recreated disbursement aligns with the reversed transaction to avoid discrepancies.- Always review transaction histories before making reversals to avoid errors.
Use reports like the Cash Book to track receipts, payments, and reversals.
Ensure that reconciliations are completed in the correct sequence to prevent errors.
By following these steps, you can effectively handle reversed disbursements and reconcile payments in Re-Leased without duplicating transactions or creating mismatches.