The Profit & Loss report shows revenue minus expenses for a company over a date range, grouped by chart of account. Use it to check profitability for a period, or to see the account-level detail behind a company's net result.
Before you begin
The Profit & Loss report is only available for companies with accrual accounting enabled. To open it:
Go to Reporting → General Reports.
In the Financial column, click Profit and Loss Report (Accrual).
Run the report
Set the filters at the top of the page:
Company — the company you're reporting on.
Start Date and End Date — the transaction date range for the report.
Owner and Property — optional filters to narrow the report to specific dimensions.
Click Filters to open the side panel for more options:
Tenancy and Ledger — filter by tenancy or ledger (for trust/client accounting companies).
Show zero balances — include accounts with a zero total for the period. Off by default, so accounts with no activity are hidden.
Click Apply Filters > Run to load the report with the selected filters.
Read the report
The report is split into two sections:
Revenue — accounts of type Revenue. The section total shows total revenue for the period.
Expenses — accounts of type Expense. The section total shows total expenses for the period.
Each row within a section shows the account Code, Account Name, and Amount.
Click any row to drill through to the Journals Report, pre-filtered to that account and the same date range, so you can see the exact journals that make up the balance.
Below the sections, a summary box shows the calculation (Revenue − Expenses) and the Net Profit (or Net Loss if expenses exceed revenue) for the period.
Download the report
Click Download at the top right to export the report as either an Excel spreadsheet or a PDF.