How to Manage End of Financial Year (EOFY)

Your End of Financial Year (EOFY) process in Re-Leased builds on your regular end-of-month workflows and adds a few simple steps to help finalize and share your financial reports. This guide walks you through each step to ensure a smooth EOFY process.

Watch a quick overview of the EOFY process:

Disbursement and Close of Period

No special steps are needed for EOFY disbursements. Follow your regular process for disbursing funds and closing the period.

• Disbursing Funds from the Client/Trust Account
• Closing an Accounting Period
• Reversing a Close of Period

When to Process Close of Period (COP)

Q. When should the Close of Period be processed?
Once all disbursement runs are completed, conduct the Close of Period in line with your accounting requirements.

Creating an Email Template for EOFY Reports

To create a dedicated email template for your EOFY reports:

1. Go to the Settings tab.
2. Select Templates.
3. Click on Correspondence Templates.
4. Create or edit a template for your EOFY communication.

• Creating and Managing Correspondence Templates

Charging Fees for EOFY Reports

To charge a fee for producing EOFY reports:

1. Set up a scheduled fee at the property level to charge per property.
2. Or set up a scheduled fee at the owner level to charge per owner.

• Setting up Fees

Generating the Financial Summary Report

Use the Financial Summary Report to summarise income and expenses across the financial year. If you haven’t closed periods each month, some data may be missing—use the date override feature if needed.

To generate the report:

1. Click on the Reports tab.
2. Select Client/Trust Accounting.
3. Choose the relevant bank account.
4. Select the From Period and To Period dates.
5. Optionally, tick the box to include archived ledgers or apply a date override.
6. Select the owners to include in the report.
7. Choose to Generate on Screen, Download, or Email Report.

If you're running the report for more than 30 owners, the on-screen and download options will be disabled—use the email option instead.

The report includes:

• Income
• Expenses
• Profit Analysis

Excluded transactions are visible in the on-screen preview but won't appear in downloaded or emailed reports.

Note: Credit notes against income or expense invoices do not appear in the Financial Summary Report. Please review any negative values for accuracy.

Financial Summary Report

Report Delivery Options

When emailing reports, each owner will receive a single PDF containing all their properties. Additional contacts listed under “Additional owner statement recipients” will be CC’d automatically.

To prepare reports for postal delivery:

1. Click Refresh Report.
2. This filters the list to only owners without email addresses.
3. Download the PDFs for printing.

EOFY Frequently Asked Questions

• End of Financial Year FAQs

Note: The terms "Trust Account" and "Client Account" are used based on region—"Trust Account" (Asia‑Pacific), "Client Account" (Europe). These features are not available in North America. For full regional terminology, see our Glossary of Regional Terminology.