Revenue recognition in Sage Intacct defers and recognises revenue over time, helping ensure accuracy and compliance in financial reporting. Most of the setup happens in Sage Intacct itself, but there are key fields in Re-Leased that must be configured for invoices to integrate correctly with Intacct's revenue recognition functionality.
Prerequisites in Sage Intacct
Before setting up revenue recognition for Re-Leased invoices, ensure the following are already configured in your Intacct environment (typically by your Sage Intacct implementation partner):
Revenue Recognition Template (e.g. Straight-Line Monthly)
Item and Item GL Groups with Revenue Recognition Template and Deferred Revenue Account assigned
Order Entry enabled and configured
Transaction Definitions for Order Entry
Revenue Recognition Journals and Accounts (e.g. Deferred Revenue, Revenue – Services)
Sales Order (Activation Document) form configured for tenancy/lease contracts
Note: Revenue recognition in Intacct requires Order Entry. Sales Orders can be used for standard invoicing without triggering revenue recognition, but to use revenue recognition, you must use Order Entry with an Activation Document linked to your invoices.
Setting Up Revenue Recognition for Rent Instalments
Each Rent Template in Re-Leased must reference the Intacct Activation Document (Sales Order) and use the correct Order Entry Transaction Definition. The required fields are:
Field | Description |
OE Transaction Definition | The Order Entry transaction type in Intacct for the invoice. |
Source Document Number | The Document Number of the Intacct Activation Document (Sales Order). Must be entered manually in Re-Leased. |
Revenue Recognition Template | Linked via Item GL setup in Intacct. Determines the revenue schedule. |
Note: Re-Leased does not automate the linking of Source Document Numbers — this must be manually added to each Rent Template
One-Off Invoices with Manual Revenue Recognition
For ad hoc invoices outside of recurring rent, you can still trigger revenue recognition by populating the following fields on the invoice line:
Revenue Recognition Template
Revenue Recognition Start Date and End Date
OE Transaction Definition
Source Document Number (if applicable)
End-to-End Flow
Create the Activation Document (Sales Order) in Sage Intacct — set the customer, item, tenancy start/end dates, quantity (billing periods), and link to the Revenue Recognition Template.
Enter the Source Document Number in Re-Leased — in the Rent Template, paste the Activation Document number into the Source Document Number field, and ensure the OE Transaction Definition and item match the Sales Order.
Re-Leased generates the invoice — the invoice syncs to Sage Intacct, linked to the original Activation Document.
Sage Intacct revenue recognition runs — recognition posts are created monthly according to the schedule defined by the template.
Key Considerations
The Activation Document (Sales Order) is the driver for revenue recognition — not the invoice.
The item linked in the Re-Leased Rent Template must already have the correct Revenue Recognition Template in its Item GL Group settings in Intacct.
Re-Leased supports a single Revenue Recognition Template per invoice. Line-level revenue recognition templates are not currently supported.
If tenancy dates or items change, updates must be made in both Sage Intacct and Re-Leased to keep schedules aligned.
In Asia-Pacific, "Tenancies" is the standard term; North American customers refer to them as "Leases". For more information on regional terminology, see our Glossary of Regional Terminology.