If you collect Outgoings from tenants but need to retain those funds in your Client/Trust Account rather than disbursing them to the property owner, Re-Leased lets you set up an additional ledger specifically for this purpose — without needing to create separate owner contacts.
Setting Up an Additional Ledger for Outgoings Retention
Navigate to the property and select the Ledgers tab.
Click Create New Owner Ledger for a brand new ledger, or Add/Remove Ledger if the Outgoings ledger already exists.
Set the Owner Disbursable field to No to ensure funds are not disbursed to the owner.
Directing Fees and Expenses to the Outgoings Ledger
To ensure management fees and expenses are charged from the Outgoings ledger rather than the main property ledger:
Click Edit next to the Outgoings ledger.
Select the account codes — including any Management Fee codes — that should be defaulted to this ledger.
Budget Reconciliation and Fund Allocation
For budget versus actual reporting, Re-Leased references the default ledger connected to the property and any additional ledgers set up with specific accounts for Outgoings. This ensures accurate reflection of actual expenses against the projected budget for each property.
For Asia-Pacific customers, the term "Trust Account" is used. European customers refer to this as "Client Account". Client/Trust Accounting is not available to customers in North America. For more information on regional terminology, see our Glossary of Regional Terminology.