Rent Instalment Plans let you define a fixed payment schedule for any tenancy, specifying the exact amount and due date for each payment. If you manage student accommodation, rural leases, or any tenancy where payments don't follow a standard annual cycle, Instalment Plans give you full control over what gets invoiced and when.
Instead of setting an annual rent amount and relying on the system to calculate individual invoices, you set the total rent for the term and build the schedule yourself. What gets generated is exactly what you defined, no pro-ration, no manual corrections.
How to Create a Rent Instalment Plan
Navigate to the tenancy, then open the Rent & Service Charge tab.
Click + New Rent Instalment in the page header.
The Create Rent Instalment Plan form opens. In Plan Basics, complete the following:
Description — defaults to
Rent for ##{{ PropertyName }} from ##{{ FromDate }} to ##{{ ToDate }}. Click + Insert merge field to add or change merge fields. Available fields include: Property Name, Period From, Period To, Instalment Number, and Instalment Total.Total Rent Amount — the full amount to be collected across all instalments.
Number of Instalments — the schedule table populates automatically with this many rows. You can adjust amounts individually afterwards.
Reference — optional reference code.
In Accounting Settings, set your Account, VAT Type, Amounts Are, and Rent Type. Select your Ledger or tracking categories (depending on your company type).
In the Instalment Schedule, review and adjust each row:
Amount — edit any instalment amount as needed.
Due Date — set when each instalment is due.
Period Start and Period End — if the Due Date is left blank, it defaults to the Period Start date. Each row also shows a Status badge (Upcoming, Invoiced, Paid, or Overdue).
In Additional Settings, optionally assign a PDF Template, set Delegate to, and add Notes.
Click Save.
How to View and Manage the Instalment Schedule
Once an Instalment Plan is active, you can view the full schedule from the Rent tab. Under Current Rent, the template card shows the Billing Type, Instalment window, and Total Rent. Click View instalment schedule to open the schedule modal.
The Instalment Schedule modal displays:
The template description and Total Rent at the top
A table with columns: #, Period Start, Period End, Due Date, Amount, Status
A Close button and an Edit Instalment Plan button to return to the form
What Happens to an Existing Rent Template
If the tenancy already has a standard recurring rent template, you can still create an Instalment Plan. The existing template is not deleted or modified. However, once the Instalment Plan is active, the old recurring rent template moves to Past Rent on the Rent tab. Only the Instalment Plan displays as your current rent.
When the final instalment has been invoiced, Re-Leased does not resume invoicing from the original recurring rent template. Instead, the system looks for the next rent template, either a new standard template or another Instalment Plan, whose start date falls after the last instalment's period end date.
If you've created a future rent template or Instalment Plan, invoicing continues from that template.
If no future rent template exists, no further invoices are generated.
Important: If you want invoicing to continue after the current Instalment Plan ends, create a new rent template or Instalment Plan for the next period before the final instalment is invoiced. The original recurring rent template will not automatically resume.
How to Report on Instalment Plans via the Tenancy Schedule
The Tenancy Schedule report includes columns for Instalment Plan data, available via the column picker:
Billing Type — displays "Annual" or "Instalment" based on the rent template type.
Total Rent — the total rent for the instalment plan term (e.g. £60,000). Blank for annual billing tenancies.
Instalments — the number of payments in the plan (e.g. 10). Blank for annual billing tenancies.
For tenancies using an Instalment Plan, the following existing columns display a dash (–) as they don't apply to instalment billing:
Rent (£/annum)
Rent (£/area unit)
Rent (£/frequency)
Rent Frequency
Things to Know About Rent Instalment Plans
Instalment Plans are created via + New Rent Instalment, which is separate from + New Rent Template (standard annual billing templates).
The description field defaults to include merge fields for property name and period dates. These populate dynamically on each invoice based on the period start and end dates you set for each instalment.
Rent reviews are not currently supported for Instalment Plans. To update rent, create a new Instalment Plan for the new term.
For Asia-Pacific customers, VAT is referred to as GST, and Tenancy is the standard term. For UK customers, VAT Type applies as labelled. For North American customers, Tenancy may be referred to as Lease. For more information on regional terminology, see our Glossary of Regional Terminology.